030421 Twin Oaks Rally Elko, GA
Twin Oaks RV Park, Elko GA
March 4, 2021
Three Night Chapter-Member-Only pre-rally in advance of
Perry, GA FMCA International
305 Highway 26 East, Elko, Georgia (MM 127 on I-75, 8 miles south of Perry)
3 rally nights beginning March 4, 2021
Chapter member site rate is $32 per night
Extended stay nights, if available, are at the same rate.
Last day to reserve a site was February 4, 2021.
Known registrants were emailed 2/5/21. If you didn't receive the 2/5/21 or more recent emails from tiffintravelers, you are not known to be reserved as part of our rally unless you email us.
If your plans change and you are unable to attend the rally, cancel your site reservation by contacting the RV Park and also notify our chapter by sending an email to firstname.lastname@example.org
The previously announced hosts are unable to attend so this will be an un-hosted event unless any members step forward to organize group activities. As of March 1, we are still free-wheeling it without a host.
Effective immediately and until rescinded by FMCA: " It is now required for every person attending an FMCA event to read and sign the COVID-19 Waiver & Release of Liability Form. This will be true for all chapter rallies, area rallies, and national conventions. If someone attending your rally does not sign the waiver, they are not permitted to attend the event. " Provided here is a link to a sample of the form which we will have printed and available for you to sign upon your arrival at the event: https://drive.google.com/file/d/1sRPv1Jy5oHoHPGjfkLkhS3MaRZeJQm9V/view?usp=sharing
This location and its date is a perfect setting for our chapter members planning to volunteer at FMCA International in Perry. The departure date of our rally will coincide with several of the early arrival dates needed by FMCA volunteers. Those not planning to volunteer at Perry might want to request additional nights at the park, but availability is minimal.
As of March 1st, there are no hosts/wagon masters for this event. Unless one or more members step forward to organize group activities, there will be none other than a chapter business meeting workshop. During the remainder of your stay your social activities will be yours to create as you socially-distanced mingle with other chapter members. Known attendees will be emailed again by March 2nd. See bullet items below for comments regarding the agenda.
We are all eager to come out of the long hibernation which has prevented us from gathering together. We will proceed with caution and due diligence as we monitor conditions leading up to these events. We will adjust as needed and will incorporate safety protocols recommended by those wiser than ourselves. This will be our chapter's first mingling in over a year. These are our baby steps toward rejoining society with an opportunity to see each other from a respectful and two-arms-length safe distance.
COVID precautions will result in staging activities in a manner heretofore not seen at our rallies. Masks will be required and activities will be staged outdoors to the extent weather conditions and logic permit. We will have use of the clubhouse during our stay.
Remember to wear a name tag and a mask during the rally week.
As most of our 13-15 coaches will be lined up near the clubhouse, we will probably have an outdoor meet-and-greet and Q & A in that general area on March 4th. Exact time and place TBD but have faith your chapter president will see you arrive and you will be advised of the specifics. Be prepared for a start time as early as 4:00 and as late as 5:00. If we are to be outdoors, bring a chair if you need it. Also, bring note paper and pen to jot info.
Chapter Bylaws require a minimum of 15 member coaches present as a quorum to conduct any voting. We may be just short of that, but we will proceed with a casual and carefree session of chapter business while incorporating an overview of our chapter organization and a planning workshop. This session will probably be late morning of Friday.
If members organize food related events, there should be none involving food sharing or open-buffet style dining. That doesn't mean you can't plan eating and socializing activities. Instead it means that if we snack at socials, snacks will be those you bring for yourself and should not be shared. "Double dip" to your heart's delight in your own bowl, not the bowl of anyone else! And, on-site meals if organized by the attending members, should be presented in the most sterile manner possible - maybe gloved and masked persons plating your food for you; or, a bring-your-own-meal to the clubhouse for group dining.
Spring Cleaning Event - Don't be too quick to send all your stuff to the thrift shops or curb now. Instead, pack a few things to bring to the rally. Depending upon interest, we might have a Friday afternoon outdoor Yard Sale session. By all means include any craft and hobby items you might want to sell. All proceeds of the event are yours to keep.
Marge Mazzone has offered to conduct a jewelry making class in the clubhouse. The item will be a multi-colored memory wrap bracelet using handmade Fair Trade beads made in Uganda. The cost for the class is $15.00. Signup will be with Marge upon your arrival, probably during the arrival afternoon meet and greet. Masks and social distancing will be required during the class.
If anyone has a corn hole set, well by golly there could be a corn hole tournament if organized by an attending member. Other game suggestions are encouraged and welcome. Some members may have in mind to organize table games.
All attendees are encouraged to organize and submit activity ideas to email@example.com
After Action Report:
The event was attended by a total of 15 member coaches with staggered arrival and departure dates. Thursday, Friday and Saturday the group gathered for socializing outside and inside the clubhouse while practicing safe distancing and bring-your-own-refreshments-and-snacks-not-to-be-shared.
Friday morning reps from 12 member coaches attended a chapter meeting consisting of the required elements of an annual business meeting to the extent possible in the absence of a quorum (15 coaches).
Friday afternoon Marge Mazzone hosted a bracelet making class.
Saturday morning 4 coaches participated in a yard sale.
Although the RV Park had an extensive array of outdoor game equipment set up for easy use, no outdoor games were organized by the rally attendees.